Document Management System rich product is a world-class IMS®, DMS, Archiving, and Workflow engine, created mainly to serve the Middle East Private & Public sectors, in the field of correspondences management, Information archiving, document management, document routing, document workflow, and so many Information management related requirements. IMS®, A fully bilingual system, with all the features that are required by Arabic countries, and that do not mostly exist in International software as out of the box features, most foreign service providers will handle those demands through developments & work-arounds that add problems, and time to project execution, In IMS® everything is truly out of the box, tested on very large environments with hundreds of thousands of documents on daily basis, and tens of millions of documents in total per site.
The cost of commercial property and the need to store documentation for e.g. retrieval, regulatory compliance means that paper-based document storage competes with people for space within an organization. Scanning documents and integrating them into a document management system can greatly reduce the amount of prime storage space required by paper..
Retrieving documents stored as hard copies, or on microfilm absorbs time. A DMS increases creates electronic images of documents and stores them centrally. Less time is spent locating the documents as they can be retrieved without leaving a desk. DMS users can also access other systems available from the desktop at the same time as retrieving documents.
Indexing paper and microfilm in more than one way can be done, but it is awkward, costly and time-consuming. Images of documents stored within a DMS can be indexed in several diverse ways simultaneously.
Document Management Systems can retrieve files by any word or phrase in the document - known as full text search - a capability that is impossible with paper or microfilm. A DMS can also apply single or multiple taxonomies or categorizations to a document of folder that allow documents to be classified and stored in more than one way from a ‘single instance’ – something which is not possible with paper or microfilm.
Imaging makes it easy to share documents electronically with colleagues and clients over a network, by email or via the Web in a controlled manner. Paper documents usually require photocopying to be shared, and microfilm requires conversion to paper.
A DMS can provide better, more flexible control over sensitive documents. Many DMS solutions allow access to documents to be controlled at the folder and/or document level for diverse groups and individuals. Paper documents stored in a traditional filing cabinet or filing room have the same level of
A DMS provides an effortless way to back-up documents for offsite storage and disaster recovery providing failsafe archives and an effective disaster recovery strategy. Paper is a bulky and expensive way to back-up records and is vulnerable to fire, flood, vandalism, theft and other ‘Acts of God’.
Lost documents can be expensive and time-consuming to replace. Within a DMS, imaged documents remain centrally stored when being viewed, so none are lost or misplaced. New documents are less likely to be incorrectly filed and even if incorrectly stored can be quickly and easily found and moved via the full-text searching mechanisms
Keeping archival versions of documents in a document management system helps protect paper documents, that still must be retained, from over-handling and keeps electronic documents in a non-proprietary and native format, such as Microsoft Word or Excel
The risk of nonconformance leading to fines, a withdrawn license to operate, or in certain circumstances custodial sentences when an audit takes place is reduced and, in most cases, removed. A combination of security control, audit trails, archiving and disaster recover ensure that an organization can authenticate the validity of information stored and demonstrate compliance with regulations and requirements.
The reduced time to complete processes provided by the tangible benefits, improves the day to day operations of all functions within an organization, leading to an improved flow of information, an increased perception of staff in their ability to solve questions and tasks and a general ‘feel good’ factor.
Reduced response times, a more professional response, a more accurate response with more controlled processes reduces the time spent on ‘manually’ ensuring customer satisfaction and allows staff to allocate resource to other core business activities.
Document Management System rich product is a world-class DMS, Archiving, and Workflow engine, created mainly to serve the Middle East Private & Public sectors, in the field of correspondences management, Information archiving, document management, document routing, document workflow, and so many Information management related requirements. A fully bilingual system, with all the features that are required by Arabic countries, and that do not mostly exist in International software as out of the box features, most foreign service providers will handle those demands through developments & work-arounds that add problems, and time to project execution, In everything is truly out of the box, tested on very large environments with hundreds of thousands of documents on daily basis, and tens of millions of documents in total per site.